Club Management

How to Upload Documents in the Athlete area & make them available for the Organization & Team Staff Members?

46 views May 27, 2018 June 29, 2018 thapos 0

Thapos provides a simple and easy way for the athletes/parents to upload and share their supporting documents with the organization staff members and team staff members. These can be any documents including medical forms, member consent forms, documents on achievements, signed waiver documents..
Upload a New Document
To add a new document, follow the below steps.

  • After login into the Thapos application, make sure that you are on the ‘Athlete’ area as shown below.
  • In the left navigation, click on Documents, then click on  Add Document.

  • Provide the following details
    • Document Name: Enter a valid name for the document.
    • Upload File: Browse & select the document file. It is recommended to upload a Microsoft word document or a pdf document or a simple text file.
    • Who Can View: Being the owner of the document, you may provide the following access permissions to the document.
      • Me Only: You are only allowed to view the document.
      • My Team Staff Only: You & your team staff members are only allowed to view the document.
      • My Organization Staff Only: You & your organization staff members are only allowed to view the document.
      • My Team and Organization Staff: You along with your organization staff members & team staff members are allowed to view the document.
    • Summary: You may add a brief description about the document.
  • Click Add to add the document.

List of Documents
The ‘documents’ page will display the list of all the documents uploaded by the athlete/parent. The Search box located on the top-left corner of the page allows you to do a quick search the documents.

  • The recently added document will be displayed at the top of the list.
  • You can sort the list either in ascending order/descending order based on the document name, who can view?, summary, and update date.

For example, click on the document name label to sort the list by name in an alphabetical order.
Deleting a Document
To delete a document(s), click on the  icon located under the actions column.
Where can an Organization Staff member(s) find the Athlete Documents?
The organization staff members can access the uploaded documents under the organization athletes page. They can view only those documents which were allowed by the owner of the documents.
How to get there?
To view the athlete documents, perform the following steps.

  • After login into the Thapos application, make sure that you are on the ‘Organization’ area as shown below.

  • Click on Manage from the left navigation menu, and then click on Athletes.
  • The list of all the organization athletes will be displayed.

  • For every athlete, a ‘book’ icon will be displayed.
  • Click on it to view the list of documents for that particular athlete (as shown below).

  • Click on the document title to view the document.

For example, click on health details to view the health related information of Ronald Galo.
Where can a Team Staff member(s) find the Athlete Documents?
The team staff members can access the uploaded documents under the team roster page. They can view only those documents which were allowed by the owner of the documents.
How to get there?
To view the athlete documents, perform the following steps.

  • After login into the Thapos application, make sure that you are on the ‘Team’ area as shown below.

  • Make sure you are in the right team.
  • Click on Roster from the left navigation menu.
  • The list of all the team athletes, staff members, and parents will be displayed.
  • For every athlete, a ‘book icon will be displayed.
  • Click on it to view the list of documents for that particular athlete (as shown below).

  • Click on the document title to view the document.

For example, click on health details to view the health related information of Ronald Galo.

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